Executive Assistant

Hoedemaker Pfeiffer is a medium-sized architecture and interior design firm specializing in the design of finely-crafted custom homes and renovations. We are dedicated to the creation of exceptional outcomes that tell stories about people and places through the experience of space, materiality, and rigorous attention to detail. Our office is located in the Georgetown neighborhood in South Seattle.


We do not accept applicants from Third Party agencies.


Currently, we are seeking an experienced, self-driven, and highly organized Executive Assistant to our Head of Interior Design and Partner, who can represent him to clients, employees, and the art and design industry with professionalism and courtesy.


​To submit your application, please click here.


Qualifications

  • 2+ years of experience serving as an executive assistant to a high-level executive
  • Exceptional verbal and written communication skills
  • Ability to collaborate within a team and work independently
  • Must live in the Seattle Metro area and be willing to work in the office 5 days per week
  • Proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat
  • Proficiency in scheduling meetings in Zoom and Teams
  • Proficiency in event planning and travel planning
  • Strong organizational skills with experience managing another person’s schedule

Bonus Qualifications:

  • Photoshop and InDesign skills are valued
  • Design background strongly preferred

Responsibilities

  • Managing Tim Pfeiffer’s schedule and booking all appointments, meetings
  • Manage Tim Pfeiffer’s email inbox including reading and organizing 30-60 emails per day
  • Sending daily highlight emails to Tim Pfeiffer and daily check-in
  • Timesheet coding in QuickBooks software
  • Expense report creation and submittal to accounting
  • Answering Tim Pfeiffer’s work phone
  • Travel coordination, bookings and event reservations, sponsorship or tickets
  • Special projects and research as needed
  • Communication liaison between Tim, clients, industry vendors and HP employees
  • Assisting in event planning with special events in-house team or outside consultant
  • Be a good citizen of our offic


Hoedemaker Pfeiffer provides a benefits package including 24 days of paid time off (including holidays and sick days), annual bonuses, 401k safe harbor match, health, dental + vision plan, and more.


The Executive Assistant position has a pay range of $60,000-$70,000. Offered compensation will be determined based on applicant’s qualifications and experience.


All applicants must be local to the area, (or willing to relocate at their own expense) and legally authorized to work in the US without sponsorship.


To apply please submit your resume and cover letter ​here.